For the guest
Understand fit and price now.
Configured spaces, capacities, packages, minimums, fees and policies turn a vague contact form into a useful planning experience.
Private-event quote calculator for Square restaurants
Show private-event guests a realistic price range—before the email thread.
EventQuote turns your approved spaces, packages, minimums and policies into a guided estimate. Your team receives a structured inquiry, approves the final quote, and keeps Square for invoices and deposits.
Prefer to look first? The interactive sample needs no signup or card, saves nothing, and contacts no restaurant.
Designed for common website platformsNo EventQuote transaction feeRestaurant controls final pricing
Your Restaurant · Private Events
Guest estimateA realistic range before contact details
Saturday · 40 guests · Private Dining Room
Family Style Dinner
$72 / guest
$72 / guest
Chef's Menu
$94 / guest
$94 / guest
Beer & Wine
$28 / guest
$28 / guest
Hosted Bar
$46 / guest
$46 / guest
Estimated event total$4,850–$5,420Final availability and pricing are confirmed by the restaurant.
1 Qualified inquiry2 Manager approval3 Square handoff
Try it before you buy
Build a sample event exactly as a guest would.
Change the date, guest count, space, menu and beverages. The estimate reacts to restaurant-style minimums and fees—without creating a lead.
One narrow job, done end to end
Help the right guests move forward before your team starts typing.
EventQuote fills the gap between a restaurant's private-events page and its payment workflow.
For the coordinator
Open a decision-ready brief.
Serious requests arrive with the event structure attached, appear unread in the dashboard, and trigger a timed email escalation if they remain NEW.
For the manager
Keep the approval gate.
Review or revise the quote before anything moves to Square. An estimate is never presented as confirmed availability or a reservation.
Fits in front of Square
One clear path from website visit to payment request.
EventQuote handles estimate, qualification and review. Square remains the financial system.
- 01Restaurant websiteA guest opens the private-events page.
- 02EventQuote estimateThey explore fit, pricing and policies.
- 03Email + dashboardA qualified request reaches the team.
- 04Manager approvalThe restaurant confirms or revises the quote.
- 05Square invoice or depositThe approved financial request moves to Square.
EventQuote → manager approval → Square. EventQuote never auto-charges the guest, never guarantees availability, and adds no transaction fee. Square's own processing charges still apply.
Why a form is not enough
Let casual shoppers explore. Send serious buyers to the team.
A basic form collects contact details. EventQuote gives guests useful price context and gives your team a structured request.
Typical private-event form
- No price context
Guests submit before knowing whether the event is remotely in budget.
- Every submission looks alike
A ready-to-book dinner and an early shopper land in the same inbox.
- Manual first response
Your coordinator repeats the same package, minimum and deposit explanation.
EventQuote
- Realistic estimate first
Restaurant-approved rules produce a useful range before contact details.
- Intent and fit separated
Guests can explore without becoming a lead; qualified availability requests reach the team.
- Structured, visible handoff
The event brief, pricing range and guest intent stay together through review.
A deliberately specific product
Built for restaurants that want more than a form—and less than a full venue CRM.
EventQuote does not pretend to be a banquet calendar, BEO suite or venue marketplace. It is the guest-to-quote layer for teams that want to keep their website and Square.
Compare EventQuote with a contact form →Strong fit
- You use Square or are moving to Square
- You sell private dining, group events or buyouts
- You have packages, minimums, capacity rules or deposits
- Your current path starts with email, phone or a basic form
Choose a full venue system if…
- You need BEOs, room calendars and complex event operations in one platform
- You want a marketplace to generate venue discovery traffic
- You plan to replace Square as your financial workflow
Simple, visible pricing
Get the guest-to-Square flow configured and live.
Simple pricing. No hidden EventQuote fees.
Founding Venue implementation
$497 one time / location
Includes your first 30 live days. Then:
$149/monthFirst five paid venue locations, while continuously active
$199/monthStandard Venue rate after the founding allocation
Month-to-monthNo EventQuote transaction feeNo long-term contract
When the included period begins: the first 30 live days start only after you approve launch, the widget is installed on the agreed venue page, and the production notification test passes—not on the day you pay.
Cancellation: cancel before the first renewal and owe no subscription charge. After a renewal, cancellation takes effect at the end of the current paid monthly period. Square processing and subscription charges are separate.
Illustrative scenario—not a forecast
What would one additional booked event mean?
Use your own numbers. EventQuote does not promise that it will create this result.
A controlled launch
You provide the restaurant truth. EventQuote handles the wiring.
Nothing becomes public until the guest experience, pricing rules and notification route pass review.
What we need from you
- Your current menus, packages and private-event policies
- Spaces, capacities, minimums, fees and deposit terms
- Brand preferences and access to the venue website
- Owner approval for the production Square connection
What EventQuote handles
- Configuration and restaurant styling
- Widget installation and responsive QA
- Operator alerts, unread state and escalation setup
- Guest-flow review and Square handoff setup
“Live” has a specific meaning: you approve the widget, it is installed on the agreed venue page, and the production notification test passes. Only then does the included 30-day period begin.
- 1Share the restaurant detailsCheckout captures the venue, website, primary contact and current private-event path.
- 2Review the configured flowYour team verifies every space, package, minimum, policy and notification route.
- 3Approve a tested launchThe included live period starts only after the widget is installed and the production notification test passes.
Trust without hand-waving
Clear boundaries for guest data, estimates and payments.
Guests are told when an estimate is not a reservation. Demo activity does not create restaurant leads. Venue dashboards require authentication, and raw card numbers stay with Square-hosted payment surfaces—not EventQuote.
Not ready to buy?
Get a practical fit review of your current private-events page.
Share the page you use today. We will review pricing visibility, qualification friction, the guest path and whether EventQuote fits your Square workflow.
- No sales-call requirement
- No promise that EventQuote is the right answer
- Your details are used to review and respond to this request
Direct answers
Questions a careful restaurant owner should ask.
Clear answers about fit, control, payment and what happens after launch.
What is EventQuote?
EventQuote is an embeddable private-event quote calculator and inquiry workflow for restaurants. A guest builds an estimate from the restaurant's real spaces, packages, minimums and policies, then chooses whether to request availability.
Does EventQuote replace Square?
No. EventQuote does not replace Square; EventQuote sits in front of Square. It handles the guest estimate, qualification and manager review, while Square remains the restaurant's invoice, deposit and payment system.
Can EventQuote charge a guest automatically?
No. The restaurant reviews or revises the quote first. The approved financial request then moves to Square. EventQuote never treats an estimate as a reservation or confirmed availability.
What if the estimate is wrong or availability changes?
The restaurant controls every configured price and policy and confirms final terms. Managers can revise a quote before approval. Guest-facing language makes clear that the estimate is not a reservation.
How does the team know a new inquiry arrived?
EventQuote immediately sends an operator alert email, and the inquiry appears unread in the dashboard until someone opens it. If its status remains NEW beyond the configured delay, EventQuote sends a timed email escalation. A guest confirmation email is optional. SMS alerts are labeled “coming later” and are not live.
Will it work on our restaurant website?
The isolated embed is designed for Square Online, Squarespace, Wix, WordPress, Webflow and other sites that allow a small script or hosted link. Installation on one venue website and responsive QA are included.
Does EventQuote store card numbers?
No. Guest card entry and payment remain on Square-hosted payment surfaces. EventQuote stores the event and contact details needed for the quote workflow; the security and data overview explains the boundary.
Is EventQuote a Square product?
No. EventQuote is independent software designed for restaurants that use Square. It is not Block, Inc. and does not imply endorsement or an official partnership.
What does EventQuote cost?
Implementation is $497 per location and includes the first 30 live days. The first five paid venue locations can continue at $149/month while continuously active; standard venue pricing is $199/month. Billing is Month-to-month, with no EventQuote transaction fee and no long-term contract.
Private-event resource hub
Useful answers for restaurant teams—not filler written for robots.
Learn where quoting software fits, what an inquiry should collect, and how approved requests can move to Square.
Restaurant private-event quote calculators →How transparent estimates work without promising a final price.
Private-event software for Square restaurants →What Square handles, what an event layer adds, and where EventQuote fits.
Using Square Invoices for private events →A practical workflow for quotes, approvals, deposits and balance collection.
What a private-event inquiry should ask →Improve pricing visibility and qualification without adding staff work.
See the product before the pitch